From CLEW Wiki
Getting Started Overview
Welcome to the University of Windsor’s Blackboard Learn learning management system application. Please review the information in this guide to help familiarize yourself with the Blackboard Learn system and its many features.
Checklist for a Quick Start
Review the Instructor Semester Checklist below to ensure you are ready to work with your course to start a new semester.
- Access Blackboard by logging into Blackboard at https://blackboard.uwindsor.ca using supported browsers. Check to make sure you browser (and operating system) will work with Blackboard using this Browser Checker tool.
- Navigate through your site to review existing content and tools.
- Find the correct online help from Blackboard for support when using Blackboard as an instructor.
- Check to see that your course shell has automatically been created under the Courses tab (at the top of the screen). Courses, when automatically generated, are set to not be available to students. If you are missing your course, please email firstname.lastname@example.org and provide appropriate details.
- Import content from a previous CLEW site or start adding new materials. Review for accuracy, visibility, correct dates and availability.
- Add your syllabus to a content area to inform your class about learning objectives, policies, and important information.
- Note - there may already be a "Syllabus" Content Area in your course shell where you can simply upload a file, or choose to use the Syllabus template to walk you through steps of creating a Syllabus in Blackboard.
- Add Files, links, or folders in a content area to share class materials with participants.
- Review your course menu and add additional tools, such as a Discussion Board, links or content to your site if needed.
- Add or remove tools to be available in your course site. Be clear about what you are or are not using to avoid confusing students who are looking for materials in tools not being used.
- Note - You may want to adjust the Email tool's settings to enable or disable individuals or groups from the ability to send email to other members of your site.
- Add members of your teaching team to including co-instructors, GAs, or TAs, who may assist with the site. Note: students registered in your course through the SIS will automatically be populated and maintained in your course site. You should not need to add or delete student enrolment. Find out what permissions are included in each role by checking out the UWindsor Bb Permissions and Roles article. If you have questions, please contact email@example.com.
- Check your site out as a student using the Student Preview option to make sure it displays what you wanted your students to see.
- Make your course available to your students.
- Send an announcement or send an email to your class to welcome them to your course and where to find the Syllabus or other important items.
- Note - Announcements can be emailed to your class, only if you choose under Duration - "Not Date Restricted" and check Send a copy of this announcement immediately from the options.
- All registered students will have access to a Blackboard Student Orientation online self-paced course from their Courses tab to help them get familiar with the system, but you still need to let them know how to find content in your course.
You may still have courses from other areas in CLEW, therefore, we have created a quick link in both systems to help you navigate between the two while the transition is underway.
- View your CLEW courses in Blackboard at the bottom of the Courses page.
- View your Blackboard courses in CLEW, by selecting the My Blackboard link at the top of the site.
Accessing Online Help, Tutorials And Resources
help.blackboard.com is home to a wealth of resources for help with all your Blackboard related questions. Here you can find support organized by user types: Administrator, Instructor and Student, in the form of articles, videos and tutorials covering all types of topics and help that users may need. This site even includes help for mobile versions of Blackboard.
When visiting the site, be sure to select the correct Blackboard release that you are working on. For all UWindsor users, we are using the Learn: Original Experience (version 9.1 2014). If you forget, all information can be found at the bottom of the log in page, under Installation Details.
Logging into Blackboard LearnPlease navigate to blackboard.uwindsor.ca to access the login page (above). Use your UWin ID and password to log in. If you don’t have a UWin ID, please contact Service Desk at ext. 4440. You will need a UWin employee number first, which is issued by Human Resources at ext. 2047.
After your first login, you will be taken to the “Welcome Veil”. This will only appear on your first login. Here, you are given an option: visit the Global Navigation Menu. Review the material from the Global navigation, and click Close to exit the Welcome Veil. You won't see the veil on subsequent logins.
On the top-right corner of every Blackboard screen, you will see the Global Navigation menu. This Global Navigation video provides an overview of its function and features. Your User Name is your global Blackboard Identification relating to your user role, which designates your Blackboard experience, access and views. This is set by System Administrator only and uses the email address you provide as your unique identifier linking a user with Blackboard account. More about the Global Navigation features in this Blackboard Video.
A great feature offered in Blackboard 9.1 is the Student View. Located under the tabs towards the top, right corner of your screen, it looks like an eye, and allows you to switch your screen view from facilitator to student and back so you can see exactly what your students see. If you select "Keep the preview user and student data" upon exiting the Student View, you can also maintain "student work" if you are testing out a feature. This is handy if you want to see what the student experiences when completing an assessment, and show you what it is like to grade the assessment. More on the Student Preview is available at help.blackboard.com.
Course Creation Process
Blackboard Learn's course creation process is different than used with CLEW. You won't need to request a site any more except in special circumstances when your course site isn't automatically generated.
Instead, there will be an automatic process whereby, once your course code is entered into the Student Information System (SIS), and you are connected to that course in the SIS as the Instructor of Record, a regular process runs and will automatically create a "Course Shell." This shell is not available to students by default, until you make it available.
You will see this newly created course when you log in to Blackboard and review your courses. Courses are seen at the top of the Blackboard site under the Courses tab, or when you are on the Home tab, it appears as My Courses. Finally, it can also be seen from the Global Navigation drop-down list up by your name in the top right corner of the Blackboard site. The course will appear with a unique code, the course code, and the course name.
If you do not have a course shell created, but you know you will need one, (and it is listed in the SIS), contact the LMS Administrator at firstname.lastname@example.org to request one directly. Please provide the course code, section, semester, your UWin ID and other instructors UWin ID's with your request.
Import Your Content from CLEW
Use the CLEW Import tool once you are in the new course shell to import materials from CLEW (specific tools only) into the new Blackboard course. To do this, go to the Control Panel -> Course Tools -> CLEW Import tool -> and follow the on-screen prompts for the course and materials that you wish to import. Review the warning/error/message after you are done to see if further follow-up is necessary. Review all content that has been imported for availability, links working, setting up further functions (i.e. Assignments). For more information on using CLEW Import tool, visit the [Blackboard Help Wiki] article.
Please don't get impatient! It may take a while to import your content. If you press the Submit button more than once, you risk having multiple copies of materials in your course site. If you experience errors on import, please email Help Desk with the details.
Continue to add materials to your site until you are ready to make it available to your students. See the other lessons on this site to help you with how to do that.
Set Course Availability (formerly LAUNCH THIS SITE in CLEW)
To activate your course, so your students can see it, ensure you have set the Edit Mode to ON (see image to right).
Then navigate to the Control Panel (left side of your course site, below the course menu) and select Customization -> Properties -> Set Availability. Switch to Yes, and click Submit.
Courses come automatically set to "No" to prevent unintended issues, so you must activate them manually when you are ready.
Additionally, you will notice that your courses are unavailable when reviewing your list of courses in the Course tab as the "not currently available" text appears beside the name of the course.
Customized Start Date
If you would like your students to have access prior to the Term Duration beginning date, you need to add one more additional step - you have to give the site a customized beginning date and end date (end of semester used in default Use Term Duration - make note of this as it is visible in the before you make any changes to maintain the correct date!) - see Customized start date settings thumbnail image - right.
Then click Submit to complete the process.
Student Enrolment - Add students, GA or TA or Departmental Support
Once your course site has been created, the student enrolment will be automatic and continue to be updated when students add or drop your course through the SIS. You likely won't need to touch the student enrolment. They won't see the site until the site has been made active (see above). A good rule of thumb regarding the automation process of students who add / drop a course is that today's adds/drops will be reflected in Blackboard early tomorrow morning, but possibly much sooner (probably within the hour).
If you do need to add someone to a site such as a GA, or TA, or departmental support ensure you know their UWin ID. Access this function through the Users and Groups link in the Control Panel. Instructions are available regarding adding users from the Manage Users article at help.blackboard.com.
You don't need to delete users - just make their status inactive through the Users and Groups function above.
Students Who Drop Your Course
Students, once registered in a course who drop the course, are not removed. Instead, their status is changed to "Unavailable", but they are stealthed in the site so you don't see them anymore. This is done so that all work / activity they may have completed in the course, is retained in the course site. If students actually get removed them from the site, anything they may have submitted is also completely removed. Occasionally, some students mistakenly try to switch sections or are simply trying to adjust their courses in SIS and have on numerous occasions dropped a course inadvertently.
A good rule of thumb regarding the automation process of students who add / drop a course is that today's adds/drops will be reflected in Blackboard early tomorrow morning, but possibly much sooner (probably within the hour).
How do I access a Roster in my course?
Instructors can download their roster from the Grade Centre. Select: Grade Centre / Work Offline / Download / User Information Only.
Export or Archive your Completed Course
Once you have completed your course, have your grades in, and want to use materials again in the future in your next course shell, you can use the Blackboard Packages and Utilities features to export or archive or import materials.
To access, click Packages and Utilities from the Control Panel. Then, click the Export / Archive Course option. See below for descriptions of functions:
- Export Course creates a package of course content that can later be imported into the same course or a different course.
- Archive Course creates a permanent record of a course, including all the content and user interactions available at the time the Archive is created.
- Export Common Cartridge creates a package that can be shared across learning management systems (you probably won't need to use this feature).
You must have the proper permissions to perform these operations You will receive an email from the system telling you when the files (.zip) will be ready to download. Save the files in a secure place for use in the future. Use the Export Course option if you plan on reusing the material in future courses. You will be able to select all or parts of the course you want to bring into the next course shell.
Courses will be automatically closed to students by the first day of the next semester. You won't need to do anything to your course site to disable student access. If you have a special circumstance where you need to keep it open, please email email@example.com with the course details (name, section, number, your UWin ID, as well as the length you need it open for). The instructional team will continue to have access to the course site through the Courses tab, but it will appear as (currently not available) status.
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