Blackboard User Roles

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Roles and Permissions - What they do

Permissions allow users to access certain features of a course or organization site, depending on their Roles and on the decisions made by the site owner and the system administrator. Roles are simply collections of permissions. Some roles allow the user to simply access or read content, while other roles allow for advanced changes, such as adding participants, editing the site's content, and changing permissions for other roles. All roles are not created equal.

When you are assigned as an instructor (course) or organizer (organizations), you then have the role with the most permissions and the broadest level of access. You can therefore choose (within the limits established by the system administrator) which tools you want the site to have. For some of these tools, you can set permissions that allow or prevent users from seeing or performing certain tasks, depending on their roles.

For a summary of participant roles and how to find out what your role is, see the table below.

How to Add a User like a TA Grader, or Lead Teaching Assistant

Instructors (or Departmental Support) often wish to add additional users to their site to help administer the course or organization. User roles are listed below to help you make the right choice. Your roster will be automatically updated into your course site, so you shouldn't need to add registered students. If you do have a circumstance outside of this typical situation, email lmsadmin@uwindsor.ca for further support.

To add a user to your site, follow the steps below:

  1. Navigate to your Control Panel in your site
  2. Select Users and Groups
  3. Click the Users option
  4. Click the Find User to Enrol button
  5. Enter just the individual's UWinID into the Username field (not the full email address which includes the @uwindsor.ca),
  6. Select the correct Role (see below)
  7. Select the Enrolment Availability to be Yes
  8. Click Submit to complete

You might want to send an email to the individual to notify them that they have been added to your site.

Things to remember

The availability of a tool in a site depends upon the particular implementation by the system administrator. If you have broad rights to a site and find that a tool is not available through the Control Panel -> Customization -> Course Tools , consult the LMS Administrator at lmsadmin@uwindsor.ca.

User Roles in Bb Courses and Organizations

Full Permission Roles for Course Sites
Instructor Instructors have access to all areas in the Control Panel. This role is generally given to those developing, teaching, or facilitating the class. Instructors may access a course that is unavailable to students.
Departmental Support The Departmental Support role has similar permissions to that of an instructor.
Lead Teaching Assistant The Lead Teaching Assistant has similar permissions and access as that of an instructor.
Modified Permission Roles for Course Sites
BuilderThe course builder role has access to most areas of the Control Panel. This role is appropriate for a user to manage the course without having access to student grades or evaluation content. A course builder can still access the course if the course is unavailable to students. A course builder cannot delete an instructor from a course.
TA-Grader A TA Grader assists the instructor in the creation, management, delivery, and grading of items, such as tests and discussion board posts. A TA Grader also assists the instructor with managing the Grade Center. A TA Grader cannot access a course if it is unavailable to students.
Teaching Assistant - AnnouncementsCan create/edit and reorder announcements, add personal content, view user progress, send anyone email and can see a few items under Control Panel.
Teaching AssistantHas minimal permissions / mostly just a read-only user.
Librarian SupportThe Librarian Support role has access to most areas of the Control Panel. This role is appropriate for a user to manage the course without having access to student grades or evaluation content. A Librarian Support user can still access the course if the course is unavailable to students. A Librarian Support user cannot delete an instructor from a course, they don't have access to the Customization menu and they are unable to delete blogs / blog entries, journals / journal entries, groups, wikis, tasks, rubrics, goal associations / alignments, retention centre rules, and adaptive release rules.
Student Student is the default course role. Students have no access to the Control Panel.
Guest Guests have no access to the Control Panel. Areas within the course are made available to guests, but typically they can only view course materials, but do not have access to tests and assessments, or have permission to post on discussion boards. Visitors, such as prospective students, alumni, or parents can be given the role of guest. Note: You have to enable guest access in your site and to various locations on your course menu. To do so, go to the Control Panel -> Customization -> Guest and Observer Access -> Ensure Yes is selected. Further, to ensure that content is activated at an item level, turn on access at the course menu for various Content Areas such as Syllabus, Resources, or other areas you have set up by clicking the grey editing chevron beside the menu item and then select Permit Guests.
Removal RequestOptional role to remove the users. Two things will happen when you give someone the "Removal Request" role. First, the user will immediately lose access to the site. Second, an automated process will come along later and will remove the user completely from the Users list. One small catch is that, if you try to add a "removed" person back to your site later on, you might get an error complaining that the user is already a member of the site. If this happens, please submit a service request at http://www.uwindsor.ca/bbhelp to assist.
Roles for Organization Sites
Builder The organization builder role has access to most areas of the Control Panel. This role is appropriate for a user to manage the organization without having access to participant grades. An organization builder can still access the organization if the organization is unavailable to participants. An organization builder cannot delete an organizer from a course.
Departmental SupportThe Departmental Support role has access to most areas of the Control Panel. This role is appropriate for a user to manage the organization without having access to participant grades or evaluation content. A Departmental Support user can still access the organization if the organization is unavailable to participants. A Departmental Support user cannot delete an organizer from a course.
Librarian SupportThe Librarian Support role has access to most areas of the Control Panel. This role is appropriate for a user to manage the course without having access to student grades or evaluation content. A Librarian Support user can still access the course if the course is unavailable to students. A Librarian Support user cannot delete an instructor from a course, they don't have access to the Customization menu and they are unable to delete blogs / blog entries, journals / journal entries, groups, wikis, tasks, rubrics, goal associations / alignments, retention centre rules, and adaptive release rules.
TA-GraderA TA Grader assists the instructor in the creation, management, delivery, and grading of items, such as tests and discussion board posts. A TA Grader also assists the organizer with managing the Grade Center. A TA Grader cannot access a course if it is unavailable to participants.
OrganizerOrganizers have full access to the site's Control Panel and functionality. This role is generally assigned to the person developing or facilitating the organization to act as the site manager.
ParticipantThe Participant role is the default organization role assigned when adding users to the site. A user with the role of Participant has no access to the Control Panel.
Lead AssistantSimilar permissions and access as that of an Organizer.
GuestGuests have no access to the Control Panel. Areas within the organization are made available to guests, but typically they can only view organization materials, but do not have access to tests and assessments, or have permission to post on discussion boards. Visitors, such as prospective students, alumni, or parents can be given the role of guest. Note: You have to enable guest access in your site and to various locations on your course menu. To do so, go to the Control Panel -> Customization -> Guest and Observer Access -> Ensure Yes is selected. Further, to ensure that content is activated at an item level, turn on access at the course menu for various Content Areas such as Syllabus, Resources, or other areas you have set up by clicking the grey editing chevron beside the menu item and then select Permit Guests.
Removal RequestOptional role to remove the users. Two things will happen when you give someone the "Removal Request" role. First, the user will immediately lose access to the site. Second, an automated process will come along later and will remove the user completely from the Users list. One small catch is that, if you try to add a "removed" person back to your site later on, you might get an error complaining that the user is already a member of the site. If this happens, please submit a service request at http://www.uwindsor.ca/bbhelp to assist.
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We are constantly trying to improve the information in this Wiki.
If you notice any errors or omissions with this material, please advise the LMS Team or submit a Service Request at http://www.uwindsor.ca/bbhelp.

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