CLEW Import Tool

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Contents

Overview

In every Blackboard site, there will be a tool called the CLEW Import made available by default in every course and is located under the Course Tools menu.

Need to Archive Content from a CLEW Site into Blackboard?

Would you like to keep a copy of content you have created in CLEW into a separate Blackboard course site? You can do this by requesting a Blackboard course site using the Service Request form at http://www.uwindsor.ca/bbhelp. Please include relevant information, such as the number of sites you will need, Course Number(s), Course Name(s), Semester(s) you wish to save, and instructor(s) UWin ID's in your request. Once you receive your new course shell that you requested, then you can activate the CLEW Import Tool as described below to make a copy into your Blackboard course from the materials that existed in CLEW.

Note: only the tools specified below will be available to copy into your Blackboard site. Student work done on Discussions or Forums will not be copied over. You can create these files yourself by opening up the Discussion or Forum and printing using the Browser print options, or save to PDF if that is an option available from your browser print options. Grading done in either the Gradebook or Feedback are not able to be copied over into Blackboard.

Finding the Tool Within a Course or Organization Site

The CLEW Import Tool can be found by ensuring:

  1. Edit Mode is ON
  2. Navigate to the Control Panel
  3. Select Course Tools
  4. Choose CLEW Import.

(Click image link for animation on finding the CLEW Import tool in your site using the steps above - Note: clicking links in this page will open up in new tabs).

This tool will only be accessible to instructors of Blackboard sites. Upon opening the CLEW Import tool, the page will display all courses that the instructor is listed as an instructor for in CLEW. The instructor will then select one course from that list to import content from into their Blackboard course site. They will then be presented with a list of tools from that course from which to choose content to import. Please, be careful to implement changes after you have become familiar with instructions below.

Key Concepts

Instructors using this tool will be able to import content from CLEW directly into Blackboard.

Priority in the design of these migration tools was selected based on the:

The tools from CLEW with migration options are listed below for Course sites:

Video

View this short video (with captions) to walk you through how to utilize the CLEW Import Tool to bring content over from CLEW into your destination Blackboard Learn site. Clicking the link will open a new tab with an embedded video player. There is an option to select a High Definition stream, or not. Depending on your bandwidth speed and options, you may select which best suits your viewing.

Downloadable PDF File

Download and print the handy CLEW Import Tool PDF file to have beside you while you initiate and use the CLEW Import Tool (note - clicking links in this document will open up in separate tabs).

Additional Functions for Organization/Project Sites

The above functions are also available for Project sites (which will migrate into a Blackboard Organization site) but additional features for Project sites are listed below:

Things to Consider (by Tool)

Assignments

Discussions

Forums

Lessons

Syllabus

Tools with no Migration Option

Not all tools from CLEW can be directed migrated into Blackboard as parallel functionality does not exist between systems. Examples of these tools include:

If you have a situation, which is significantly impacted by the inability to transfer materials to your course site that the migration tool does not address, please contact the CLEW team at clew@uwindsor.ca to discuss options.

After the migration has been completed, there will be settings to be attended to so that content has been initiated properly in the Blackboard site. Please see details specific to each tool below.

Initiate Content Migration

To get started, open your course/organization site in Blackboard where you wish the content from CLEW to be migrated into and follow the steps below.

CLEW Import Tool Instructions; Summary="read from left to right"
Instruction Image
1. Ensure you have Edit Mode selected to On
Instructor Edit Mode On-1
Instructor Edit Mode On - 1
2. Click Course Tools (or Organization Tools for Organization Sites) from left menu
Accessing CLEW Import Tool - 2
Accessing CLEW Import Tool - 2
3. Select Course or Project site to migrate materials from CLEW into Blackboard
Selecting Site from CLEW Import Tool -3
Selecting Site from CLEW Import Tool -3
4. Select Tools you wish to migrate content from CLEW into Blackboard, and click Submit
Selecting Tools from CLEW Import Tool -4
Selecting Tools from CLEW Import Tool -4
5. Review the CLEW Course Importer log for errors or warnings that need to be addressed
 Importation warning log - 5
Importation warning log -5

CLEW Tool Import Specifics (By Tool)

Below, details relating to the specific tool importation process is discussed.

Announcements

Announcements Overview
Overview Image
All announcements are imported with their original dates from CLEW. Attachments are added to the content management area in an Announcements folder and linked to their corresponding announcement.
 Announcements Import
Announcements Import

Assignments

Assignments Overview
Overview Image
Assignments from CLEW will be fully imported and automatically added to the Grade Centre. Assignments will be imported to the Assignments content area of your site. Any assignment from CLEW that is not graded by points will be set to a total possible score of 0 and will need to be reviewed upon import.
Note: A warning will be displayed at the end of the import process indicating the importation status of the assignment requiring revisions. Please pay attention to these warnings and adjust your assignment accordingly in Blackboard, so it is ready to use properly.
Assignment migration from CLEW into Blackboard
Assignment migration from CLEW into Blackboard

Discussions and Forums (Course Sites Only)

Discussions and Forums (Course Sites) Overview
Overview Image

Discussions

Discussion categories and their forums will be imported, and their structure maintained. Any posts in these areas will not be transferred from CLEW due to incompatible user data issues.

Forums

Forums and topics, along with attachments will be imported from CLEW. However, only the top-level topic and description can be imported. Any posts in these areas will not be transferred from CLEW due to incompatible user data issues.

 Discussion Board Import
Discussion Board Import

Discussions and Forums (Project Sites Only)

Discussions and Forums (Project sites Only) Overview
Overview Image

Discussions

Select Top Option (All Data)

All data will be copied from this tool, even participant / student data. Option only available in Organization / Project sites.

Select Bottom Option (Structure Only)

The Discussion forum and topic structure in your CLEW tool will be maintained, but participant / student replies / topics will not be migrated. Attachments will be linked in the bottom of topic posts and placed in the content collection under a folder called Discussions.

Forums

Select Top Option (All Data)

All data will be copied from this tool, even participant / student data. Option only available in Organization / Project sites.

Select Bottom Option (Structure Only)

The Forum and topic structure in your CLEW tool will be maintained, but participant / student replies / topics will not be migrated. Attachments will be linked in the bottom of topic posts and placed in the content collection under a folder called Discussions.

Import Options - Top Option - all data, or Bottom Option
Import Options
- Top Option - all data,
or Bottom Option, structure only

Lessons

Lessons Overview
Overview Image
CLEW lesson modules will be imported as Blackboard Lesson Modules into a content area called Lessons.
Most of the structure will be maintained, but the hierarchical numbering beyond the first level will be lost. (For example - Lesson 1.3.1.1 in CLEW would become part of Lesson Module 1.3 in Blackboard)
Lessons Tool Migration from CLEW to Blackboard
Lessons Tool Migration from CLEW to Blackboard

Quizzes & Tests II

Quizzes & Tests II Overview
Overview Image
A question set for your CLEW quizzes will be imported and placed in the Quizzes and Tests II folder in the content collection of the site.
Quizzes and Tests II migration
Quizzes and Tests II migration

Resources

Resources Overview
Overview Image
The entire contents of the Resources tool from CLEW will be imported into the Content Management area in your site. There will also be a content area created, called Resources, which will make the content available to students.
Migration from the Resources tool in CLEW into Blackboard
Migration from the Resources tool into Blackboard

Roster (Organization Sites Only)

Roster Overview
Overview Image

Roster
All users in your CLEW site will be enrolled in this Organization.

Users found in Users and Groups
Users (imported from Project site)found under Users and Groups

Syllabus

Syllabus Overview
Overview Image
All non-draft syllabi will be imported into the content collection and displayed in the left menu under Syllabus.
Migration from the Syllabus tool in CLEW to Blackboard
Migration from the Syllabus tool in CLEW to Blackboard

Please report any errors to helpdesk@uwindsor.ca with a screenshot, course number, instructor name, date and time of the error, and any additional helpful information.

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We are constantly trying to improve the information in this Wiki.
If you notice any errors or omissions with this material, please advise the LMS Team or submit a Service Request at http://www.uwindsor.ca/bbhelp.

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