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Email Tool
Email Tool

Email allows user to send an email message to site particpants. Also it provides WYSIWYG editing, file attachment, group/section-aware recipient selection, and a field for specifying non-site participant email addresses without leaving CLEW. Emails you receive through the Email Instructor tool will be sent to your UWin email account. When you receive the email in your Inbox.

Wiki Bulb Icon.gif Note: the attachment size is limited to 10 MB, according to University policy.

Note: The previous tool called Email Instructor is still available if you wish to restrict emailing within your CLEW site to be only directed towards the instructional team and not available for students to email each other. To access the Email Instructor tool, select Site Editor -> Edit Tools -> uncheck Email and check Email Instructor -> Continue -> Finish.

Compose Email

The Email tool initially displays the From: field containing the email address of the current user.

How to select recipient(s)

The To: section of the interface is where recipient selection occurs through checkboxes, with selections applied to roles, groups, sections, individual recipients, or any combination thereof. The recipient lists are first arranged by role, and the respective site participants for each role can be listed by clicking on the "Select <role name>" action link, which expands the list and changes to a "Collapse" action link for collapsing the list once again. Recipients are ordered alphabetically by surname. (Email will handle every role defined in the site in this way.)

At the bottom of the To: section is a field for adding any optional email addresses, and it is labeled Other Recipient(s). This field will typically be for non-site participant addresses.

Email Subject and Message Body

The Subject: line displays the site title by default. This can be overwritten if desired. Two message body editors are available for use, plain text and WYSIWYG (HTML).

How to attach file(s)

Directly beneath the recipient selection view is an action link which enables users to “Attach a file” to the email message. Clicking on this link prompts the user to browse for a file on the desktop. After selecting the file, the Open and then the “Attach” buttons must be clicked to complete the action. Note that attachments are files added from the users computer only, and thus are not handled as resources or other Sakai attachments.

Email Retention

Below the composition pane is the “Send me a copy”, is simply to allow the sender to retain a copy of their own outgoing message. Ensure this is checked to receive a copy of the email.

Sending Email and the Confirmation Page

The Send Mail button is the trigger; clicking on it distributes the message according to the recipient selections made. Once clicked, a “Message sent to” confirmation page is immediately returned listing the intended recipients.

Related Articles

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Articles that also relate to the Category:Email:

This article is based on the equivalent Sakai help article created by Indiana University found at:
Additional sources of content include Brock University's Sakai / Isaak Wiki and the University of Florida Sakai / e-Learning Documentation with thanks and appreciation for the collaboration.

All respective sources used are under a free-for-reuse license and additional permission has been obtained.

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Other articles about Sakai tools and how instructors can use them:

Core Tools: Announcements | Assignments | Email | Forums | Gradebook | Quizzes & Tests II | Resources | Site Editor | Syllabus

More Tools: Polls | Chat | Drop Box | Home | Discussions | News | Feedback | Sections | Lessons | Site Stats | Web Content | Wiki

Related articles: How to add tools to CLEW | Using the Text Editor | Manage Groups | Permissions and Roles | Contact the CTL for help


Some content on this page has been derived with permission from the University of Florida e-Learning Support Services.

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