My Workspace

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My Workspace Layout
My Workspace Layout

In this article:

Contents

My Workspace - Overview

When you log into CLEW from the CLEW Gateway (main log-in page), you will automatically open your My Workspace. The My Workspace area of CLEW is your own personal online worksite that only you can access.

On your My Workspace, you will see:

Key Concepts

Features: In "My Workspace", you can perform various tasks, including:

NEW292.jpg Page order editing for My Workspace and in Site Editor for all CLEW sites. Allows you to change the name that appears in the menu for the tool and adjust the order they appear in.

Considerations

Your Browser's Back Button

The application is designed to function independently of your browser buttons. If you change your mind about a task, such as posting a syllabus or a resource item, you need to rely on the buttons within the application to cancel the action instead of your browser's Back button. If you click the Back button before completing a task, then the next time you try to use that tool you may return to the uncompleted task; if this happens, you will need to click Cancel before you can do anything else in that tool.

Also, you might unintentionally lock yourself out by using the Back button, so that you and other people (with equivalent roles for the site) are unable to use the tool. If this happens, you can try to clear the lock by clicking the reset buttonRefresh button. If this doesn't work, log out and wait at least 20 minutes before logging back in.

Navigation Bar

Customizations

Message of the Day

Message of the Day options
Message of the Day options

Only the CLEW Administrator can modify the contents of the Message of the Day box, but you can customize how messages display in the window and how many messages appear. To customize the Message of the Day (MOTD) display:

  1. Click Options.
  2. You can choose to show only the subject of the recent (MOTD) announcements. (Show announcement subject) or show the entire text of the announcements (Show announcement body). Additional options for displaying announcements include how many lines to display, how many days in the past to display announcements from, and the number of announcements (the CLEW Team suggests three is a useful number of announcements). Enter or choose your desired options in the boxes provided.
  3. Click Update.

My Workspace Information

My Workspace Information Options
My Workspace Information Options

The My Workspace Information window contains information from the CLEW Administrator. You can change the title of the window and change the window’s display height.

  1. Under My Workspace Information, click the editing icon Edit Icon
  2. Make the desired changes under Customize Web Content.
  3. Click Update Options.

Customized Site Info Display area

Customized Site Info Display area
Customized Site Info Display area

This area enables you to adjust the content that will be on display for your use only.

Customize the Calendar (Synoptic)

Set My Workspace Calendar Display options
Set My Workspace Calendar Display options

The Calendar that displays on the right side of the screen is a synoptic view of the Calendar tool accessible from the left menu. To add or change entries on this calendar, access the tool by selecting Calendar in the left menu. The functionality is the same as found in the Calendar tool for every site.

To Customize the Calendar Display

  1. Select Options under Calendar (when viewing it in My Workspace, lower corner).
  2. You can change the Calendar’s view by selecting from the View drop-down list.
  3. If you want to mark a certain type of event as Medium priority, select the event type from the Low priority box, then click the Move up button directly above the Low priority box. To mark the event type as High priority, select the event from the Medium priority box and then select the Move up button direct above it. The opposite effect is also true using the Move down buttons.
  4. To highlight days with High priority items, select the colour palette icon to the right of High priority: and select a colour. Any day with events that you have selected to be High priority will be highlighted with the colour you have selected. You may do the same for Medium priority and Low priority events.
  5. Select Update to finish. These changes will only appear in your My Workspace Calendar.

View Recent Announcements

The Recent Announcements window that appears on the right side of the screen is a synoptic view of the Announcements tool accessible from the left-hand menu.

  1. To view an announcement, click on its subject. Select Return to List when you are finished.
  2. You may select how many announcements display by selecting from the show drop-down menu.
  3. To view the next or previous list of announcements, use the arrows to the right and left of the show menu.

My Workspace Tools

Below the Navigation Bar and on the left-hand side of the screen you will see a menu containing the tools available to you in My Workspace. A brief description of what each tool follows. Some of the tools below will a link to an expanded article about that tool.

Home

Takes you to your My Workspace main landing page.

Account

The Account tool of My Workspace displays information about your account. You cannot change any of this information. Only the CLEW Administrator can edit your account details.

Membership

By default, you will receive email notification about announcements, email, and resources that are posted to sites to which you belong.

You can change your notification preferences so that you receive this notification as a daily digest, or you can block these messages.

Search for a Particular Site or Group of Sites

Membership Search Joinable Sites
Membership Search Joinable Sites
  1. Enter your search terms in the Search box.
  2. Click Search. Simply pressing Enter will not initiate the search.
  3. Click Join to join the site you were searching for.
  4. After you click Join, you will get the following message: "There are no joinable sites matching your search of 'search term'", where "search term" represents the search term(s) you entered. However, you will see the site you just joined if you click - more - at the top of the page.

To Unjoin a Course or Project Site

In the My Workspace, Membership tool:

Profile Tool

Profile Highlights

Using Profile, you can:

In addition, you have a comprehensive set of:

Choose one of the items above to learn more about how to use Profile. Full details about the Profile tool available in the Profile article. Profile is the social networking tool for Sakai. The Profile tool allows members of the University of Windsor community to search for people by name or common interests, view their profiles, view their connections, add them as a connection, send personal messages, and much more. You can update your status and have it sent on to your Twitter account. The Profile tool has privacy by design and is “completely opt-in”, requiring interested community members to modify their Profile permissions and to add information before it can be shared.

Profile: Limit who can search and View Your Information

Profile is the social networking tool for Sakai. The Profile tool allows members of the University of Windsor community to search for people by name or common interests, view their profiles and pictures, view their connections, add them as a connection, send them messages, and much more. You can also update your status and have it sent on to your Twitter account. The Profile tool has privacy by design and is “completely opt-in”, requiring interested community members to modify their Profile permissions and to add information before it can be shared. You may set your privacy options via My Workspace for the tool so that you can choose what information to share and with whom to share it with.

 limit who can search and view your information

Figure: Limit who can search and view your information

Instructions

  1. Click the My Workspace tab
  2. Click Profile in the left menu
  3. Click Privacy
    • For each option, select the drop down menu and set your preference
  4. Click Save settings

Activating and Using the Profile Tool

If Profile is not already visible on your My Workspace site:

  1. Click Site Editor then Edit Tools
  2. Ensure that Profile (with the description of: edit your profile, post status updates, search for people with common interests, view their profile and add them as connections) has a check mark beside it
  3. Click Continue
  4. Click Finish to complete

Editing your profile

To edit your profile:

  1. Hover over any of the information sections and click Edit.
  2. Update your information and click Save changes.

Any fields you leave blank will be left out of your profile view.

You can also configure what information in your profile other people can see on your Privacy page.

Uploading an image

To upload an image:

  1. On the profile page, hover over the profile image panel and click Change picture.
  2. A new panel will appear underneath. Depending on your browser you will be able to click Choose file or Browse to open a window to locate an image on your computer.
  3. Select your picture.
  4. Click Upload to upload your image.

The image you choose must be a valid image, ie JPEG, GIF or PNG and must not be larger than the maximum size set by your system administrator (default is 2Mb).

Adding an image via URL

To add an image via URL:

  1. On the profile page, hover over the profile image panel and click Change picture.
  2. A new panel will appear underneath. Type in, or paste the URL to the image in the field provided.
  3. Click Upload to upload your image.

To post a status update

  1. On your Profile page, type something in the status box provided, that says ”say something”.
  2. Click Say it to post the update.

Note: you can only enter 140 characters, as this is the limit for the allotted characters on twitter

Searching for people

To search for people by name or email

  1. On the Search page, type their name, email or part thereof, into the person's name or email search box.
  2. Click Search by name or email to find people that match your search parameters

The list of results will be returned underneath the search box. If your search returns too many results, you'll be prompted to refine your search.

When you search, you might have the option to Add them as a connection or View their connections. See below more for information on these actions.

Note: Depending on each person's individual privacy settings, what you see in the search results may be restricted. You too can control who can find you in searches and what other people see of your own profile in your privacy settings.

Sending a message

To send a message:

  1. Click Compose message.
  2. A new panel will appear underneath. Start typing the name of one of your connections to get a list of connections you can send a message to, then select them from the list.
  3. Enter a message an optionally the subject.
  4. Click Send message when finished, and your message will be sent.

Reading and replying to your messages

To read your messages:

  1. Click My messages.
  2. If you have any messages, they will appear. Threads with unread messages will be highlighted.
  3. Click the subject of the message to open the thread.
  4. Here you can read the message and see the rest of the thread.
  5. If you want to reply, enter a message in the box and click Send message.

Profile is the social networking tool for Sakai. The Profile tool allows members of the University of Windsor community to search for people by name or common interests, view their profiles, view their connections, add them as a connection, send personal messages, and much more. You can update your status and have it sent on to your Twitter account. The Profile tool has privacy by design and is “completely opt-in”, requiring interested community members to modify their Profile permissions and to add information before it can be shared.

Activating the Profile Tool

If Profile is not already visible on your My Workspace site:

  1. Click Site Editor then Edit Tools
  2. Ensure that Profile (with the description of: edit your profile, post status updates, search for people with common interests, view their profile and add them as connections) has a check mark beside it
  3. Click Continue
  4. Click Finish to complete

Editing your profile

To edit your profile:

  1. Hover over any of the information sections and click Edit.
  2. Update your information and click Save changes.

Any fields you leave blank will be left out of your profile view.

You can also configure what information in your profile other people can see on your Privacy page.

Uploading an image

To upload an image:

  1. On the profile page, hover over the profile image panel and click Change picture.
  2. A new panel will appear underneath. Depending on your browser you will be able to click Choose file or Browse to open a window to locate an image on your computer.
  3. Select your picture.
  4. Click Upload to upload your image.

The image you choose must be a valid image, ie JPEG, GIF or PNG and must not be larger than the maximum size set by your system administrator (default is 2Mb).

Adding an image via URL

To add an image via URL:

  1. On the profile page, hover over the profile image panel and click Change picture.
  2. A new panel will appear underneath. Type in, or paste the URL to the image in the field provided.
  3. Click Upload to upload your image.

To post a status update

  1. On your Profile page, type something in the status box provided, that says ”say something”.
  2. Click Say it to post the update.

Note: you can only enter 140 characters, as this is the limit for the allotted characters on twitter

Searching for people

To search for people by name or email

  1. On the Search page, type their name, email or part thereof, into the person's name or email search box.
  2. Click Search by name or email to find people that match your search parameters

The list of results will be returned underneath the search box. If your search returns too many results, you'll be prompted to refine your search.

When you search, you might have the option to Add them as a connection or View their connections. See below more for information on these actions.

Note: Depending on each person's individual privacy settings, what you see in the search results may be restricted. You too can control who can find you in searches and what other people see of your own profile in your privacy settings.

Sending a message

To send a message:

  1. Click Compose message.
  2. A new panel will appear underneath. Start typing the name of one of your connections to get a list of connections you can send a message to, then select them from the list.
  3. Enter a message an optionally the subject.
  4. Click Send message when finished, and your message will be sent.

Reading and replying to your messages

To read your messages:

  1. Click My messages.
  2. If you have any messages, they will appear. Threads with unread messages will be highlighted.
  3. Click the subject of the message to open the thread.
  4. Here you can read the message and see the rest of the thread.
  5. If you want to reply, enter a message in the box and click Send message.

Preferences

Overview

You can set preferences for how and how often you receive email notification of worksite activity, such as Announcements, Email Archive, Resources, and Syllabus. You can also choose which tabs are visible and adjust time zone settings and set the default language.

Preferences Customize Tabs options
Preferences Customize Tabs options

Customize Order and Content of Tab Display

The courses in which you are enrolled are displayed as tabs across the top of the My Workspace page. You can edit how many and in what order these tabs appear. You can also decide if you want to hide any sites from appearing in "More Sites." You can always access those sites through the Membership link.

The first three sites listed appear in their own tabs along the top. Use the up and down arrows on the left to move your desired sites to the first three positions.

Instructions for setting your preferences are provided on the Customize Tabs page.

Course Name / Description

To increase user customization of CLEW Tabs, there is a feature which you can activate, which will display the course title's short-description on the tab (e.g. First Year Accounting) instead of the traditional course number and semester (e.g. 01-01-100 W14). In order to switch the Course name/description on, navigate to the My Workspace site (right beside the CLEW Word on the upper banner), and follow the steps below:

Course Name / Description Option
Course Name / Description Option

Note: The semester will no longer appear with the course name as it appears with the course code. Instructors, if you choose to activate this feature, you will lose the ability to see the full course code. If you have several semesters of the same course that you belong to, it could become confusing to know which semester you are dealing with. You can always reverse your selection back to the Course code through the same procedures, except select the "Course code (e.g. F13-ACCT-134C-01)" option instead.

Notifications

Preferences Notifications Options
Preferences Notifications Options

Almost every action performed within a CLEW site has the option to "send an email" notification of the action. Here, you can manage how you receive some of these email notifications from the following tools:

Notification Methods

Remember to click Update Preferences after you've made your selections.

Notifications Consideration

Time Zone

Since Calendar entries, due dates, submission times, etc., are recorded in CLEW sites, you will need to make sure your time zone is accurately recorded. The default Time Zone is Canada/Eastern, the time zone where CLEW is located.

Language

Several languages (but not all) are available. If you choose a different language, the text displayed in the CLEW sites where you are enrolled will be displayed in the chosen language. This does not affect the content posted by instructors. That content will be in the language used by the creator of the content.

Calendar

Provides an aggregate calendar of all the events, due dates, calendar subscriptions and attachments of the calendars of all the sites to which you are a member. Can be used to track appointments and other personal items as well. This tool functions like the Calendar tool in individual sites. See the Calendar articles to find out specific methods available within this tool.

Announcements

Shows an aggregate of recent announcements from all course and project sites in which you are a member.

Resources

In the Resources area, you can store personal files. You may choose to arrange your Resources area into folders based on different interests, or different assignments, classes or projects – it's up to you. This tool functions the same way as Resources does in all sites. See the Resources articles to find out more specific methods of using this tool.

Wiki

Use to create Web pages that are easy to add, edit and delete for your view only. See the Wiki article for functions and methods available in the Wiki tool.

Site Editor

Provides information about your site. Use this tool to make changes to information about the site and tools available in your My Workspace.

Worksite Setup

Provides information about the sites to which you currently belong or may join. If you have a role that allows it, you can use this tool to make changes to information about the site, tools available in the site, manage and create groups, manage access to the site, import from one site to another and change the status or remove participants.

Worksite Setup provides a link through to each site's Site Editor tool (by selecting the checkbox beside the site) and then selecting the Edit link. The Delete link is only available to the LMS Administrator.

Although you can check multiple boxes, you can edit information about only one site at a time.

You can customize sites with the following functions:

Help

You will find the help files that are standard within the CLEW tools. These are the same searchable help files that you see when you click the blue question mark throughout CLEW CLEW Inline help tool

Adding a Web Content item to My Workspace

To add a Web Content item to "My Workspace", check the box next to "My Workspace". To add a Web Content item to one of the sites that you manage, check the box next to the site's name. This tool operates the same way that the Web Content tool does in each individual site. See the Web Content article for further methods and functions available with this tool.

News

This tool can embed an RSS link to a News feed in the left menu of your My Workspace. The tool operates the same way as the News tool available in other sites. To find out more about functions and methods available select the News article.

FAQ – My Workspace

How do I . . .?

Add more navigation tabs or change the order of tabs?

Not only can you change which sites appear in the tabs between the My Workspace and More Sites tabs, you can change the number of tabs that appear.

By default, you will see up to three tabs between the My Workspace tab and the More Sites tab. To change that number:

  1. Select Preferences in the left-hand menu of My Workspace.
  2. Select Customize Tabs in the grey menu bar.
  3. In the text box beside Tabs displayed you will see the number "4". Change that to the number of tabs to appear between the My Workspace tab and the More Sites tab.
  4. If you want to change the order of the tabs across the top menu bar, use the up or down arrows to the left of the My Active Sites window to rearrange to your preference.
  5. Select the Update Preferences button at the bottom of the page. You may need to refresh your browser window to see your changes.

Change the names on tabs?

Unfortunately, you can't change the names / course numbers that appear on your tabs in your site currently. Here are a few of the reasons why:

The CLEW Team has been made aware of the numerous requests about this issue and if the Sakai community comes up with some interface customization options that address this, we will certainly explore that when the time comes.

Change CLEW email preferences?

You can control the amount of CLEW emails that you receive.

  1. In your My Workspace, click on Preferences on the left-hand menu.
  2. Click the Notifications button.
  3. Under Announcements in the Notifications screen, select the option you prefer.
  4. Scroll down and click Update Preferences.

IMPORTANT: Changes you make in your "Preferences Notifications" will affect how you receive messages from ALL your sites. General and Urgent CLEW announcements will continue to be sent to everyone as "high priority" announcements and will not be affected by your setting selection in "Preferences".

Related Articles



This article is based on the equivalent Sakai help article created by Indiana University found at: http://kb.iu.edu/data/arcr.html.
Additional sources of content include Brock University's Sakai / Isaak Wiki and the University of Florida Sakai / e-Learning Documentation with thanks and appreciation for the collaboration.

All respective sources used are under a free-for-reuse license and additional permission has been obtained.

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Other articles about Sakai tools and how instructors can use them:

Core Tools: Announcements | Assignments | Email | Forums | Gradebook | Quizzes & Tests II | Resources | Site Editor | Syllabus

More Tools: Polls | Chat | Drop Box | Home | Discussions | News | Feedback | Sections | Lessons | Site Stats | Web Content | Wiki

Related articles: How to add tools to CLEW | Using the Text Editor | Manage Groups | Permissions and Roles | Contact the CTL for help

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We are constantly trying to improve the information in this Wiki.
If you notice any errors or omissions with this material, please advise the LMS Team or submit a Service Request at http://www.uwindsor.ca/bbhelp.

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