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Overview

The Site Editor tool enables you to edit your site’s description and information, add and remove tools in your site, and manage the membership, roles, and groups of your site. Most of the functions available in Site Editor (Edit Tools, which allows you to add and remove tools from your site, Manage Groups, Add Participants and Import from Site) are described in separate articles. Manage Access is a function used by the CLEW Administrator. Should you need to perform this function, please contact the CLEW Administrator at clew@uwindsor.ca.

The Site Editor tool is only accessible to instructors, co-instructors, site owners, lead teaching assistants, and departmental support; students cannot see Site Editor.

The functions of the Site Editor tool are also available through the Worksite Setup tool, which is available on the left menu when you are in My Workspace.

Get Started with Site Editor Tool

To get started, click "Site Editor" in the left menu. If you don’t see it in the menu, contact the CLEW Administrator at clew@uwindsor.ca.

On the Site Editor home page, you will see some information about your CLEW site near the top of the page, a list of participants in your site, and descriptions of the roles assigned to participants at the bottom of the page.

Edit Site Information

In the home page of the Site Editor tool, click Edit Site Information in the Site Editor menu bar.
Change any information as needed:
- Title: The Title of a course site can be changed only by the CLEW Administrator. To change the title of a project site, edit the title beside Site Title. The Title is displayed in a tab or My Active Sites list along the top of the screen.
- Description: appears on the home page in centre text box. You may also edit this description from the site’s home page.
- Short Description: If your site is publicly joinable, enter information that you want displayed when your site appears in the list of joinable sites.
- Site Contact Name and Site Contact Email: The information has been entered for you.
Click Continue to save your edits or Cancel to exit without saving.
On the confirmation screen, click Finish to finish, Back to continue editing, or Cancel to cancel your changes.

Setting an Alias for the SiteID

You can set an easy-to-remember alias for the Site ID of any site you own (useful when using WebDAV):

In your site's left menu, click Site Editor.
Click Edit Site Information.
Next to "Site URL Alias", you'll see the part of the site "URL" common to all sites, followed by a text box. Enter the text you'd like to use in place of your SiteID in the text box.
At the bottom of the page, click Continue.
Review your changes, and then click Finish.

Edit Tools Basics

Adding or Removing Tools from your Site

You can add and remove tools from the left-hand menu to customize your course site. For example, if you will not be using the Lessons tool, you can remove it from your course site. But if you want to use the Polls tool, you can easily add it to your site. It is recommended that you remove unused tools from your site to avoid confusing your students.

Select Site Editor from the left-hand menu of your course site.
In the "Site Editor" home page, select Edit Tools on the "Site Editor" menu bar.

Select the checkbox beside the tool(s) you want to add to your site. A checkmark will appear in the box. Remove the checkmark from the checkbox of any tool you want to remove.
- If you're adding or already using the Site Mailing List, News, or Web Content tools, the Customize Tools screen will provide a chance to make certain changes. If you're not adding or using one of these tools you will not see this screen.
When you are finished, click Continue.
On the confirmation screen, you will see a list of your site's tools and any changes you've made. If the list is accurate, click Finish. To edit your changes, click Back, or if you wish to cancel, click Cancel.

Note: The three tools which appear in the Site Management box should never be removed from your site (as seen in the image on the left). These three tools are “Instructor only” tools and are not viewable by students. They are also important tools to the CLEW Administrator if he/she should ever need to troubleshoot an issue on your site. In some sites, some of the Site Management tools such as "Site Editor" and Roster tool names will appear in the student interface. The contents will not be available to the students however, so rest assured, they won't be seeing the class list or be able to make changes to your site.

Site Mailing List, News or Web Content Features

For the following tools, these tasks are possible:

Site Mailing List: Using the Site Mailing List tool is one way to send an email to all students/site members at once. Once the Site Mailing List tool is properly set up, you can use Lotus Notes or Webmail to create an email and send it to the Site Mailing List address. You and all your students/members will receive the email and a copy will be stored in the Site Mailing List tool archive, which you and your students can access at any time.
News: The News tool allows you to view, within your CLEW site, continuously updated content from another site such as a news source, blog, or events listing. The content must be available as an RSS feed.
- RSS: To set up your site to display news, you must specify a URL pointing to an RSS news feed. An RSS news feed is a specially formatted list of news articles. Sites that distribute news in RSS format are called “news feeds”. The News tool is an RSS “news aggregator” (or “news reader”) that reads and displays content from RSS news feeds.
Web Content tool allows a site owner or instructor to provide a prominent link to a web page, which will display within your CLEW site. The link appears in the left menu. This is a good way to spotlight one or two important websites. To list several useful websites, avoid cluttering your menu by listing them in Resources instead.

Add Participants

Add TAs/GAs or other assistants to my site

How do I add a TA to a course site?

On the course site,

Click Site Editor in the left menu.
Click Add Participants in the grey menu along the top of the frame.
Type in your TA’s UWin ID - the part BEFORE the @uwindsor.ca part of their email address into the box.
- If you wish to add more than one participant, enter each username on a separate line.
- For participants without official UWin ID's who need to have a Friend account to be able to be added, enter their full email addresses, one per line.
Click Continue
Select Teaching Assistant by clicking the radio button beside Teaching Assistant, or other role you feel is appropriate. See the article about Permissions and Roles for further information. If you're assigning different roles to participants, use the drop-down list next to each name to select the appropriate role. If you're assigning the same role to all the participants you're adding, use the radio buttons to select the appropriate role.
Click Continue
Click Send Now (to notify your TA that you've added him/her)
Click Continue
Click Finish.

This will give your TA/Ga or other assistant the same access to the site as your students. If you would like your TA to have the same access and permissions as you, as an instructor, do, select "Lead Teaching Assistant" instead of "Teaching Assistant" in step 5.

Add students to my site

Ordinarily, courses where students register through the SIS will auto-populate into your site and be visible in the Roster tool once the site is launched. You should not normally need to add or delete students registered in your course.

Occasionally, you may have a situation where you may need to manually add a student. To do so, follow the procedures listed above, but select "Student" for the role. You may want to contact the LMS Administrator at clew@uwindsor.ca prior to doing this to confirm that this might be necessary for your site.

Editing or Removing Participants

Editing Participant Roles or Status

In your site, from the left menu, click Site Editor.
Alternatively, from the left menu in My Workspace, click Worksite Setup, check the box next to the site you wish to revise, and then click Edit.
Note: Although you can check multiple boxes, you can only edit information about one site at a time.
In the Participant List, you can change a participant's role using the drop-down list under "Role".
Under "Status", you can use the drop-down list to change a participant's status; choose Active or Inactive. An inactive student remains a member of the site, but no longer has access.
Click Update Participants.

Removing Participants

In your site, from the left menu, click Site Editor.
Alternatively, from the left menu in My Workspace, click Worksite Setup, check the box next to the site you wish to revise, and then click Edit.
Note: Although you can check multiple boxes, you can only edit information about one site at a time.
In the Participant List, under "Remove", check the box next to each participant you'd like to remove.
Click Update Participants.

View Participants in Site Editor

In a course site or project site, when you click Site Editor in the left menu, you will see a participant list if you have the appropriate permissions. The list contains names and usernames and may contain a user's class, section, ID, credits, role, and status.

To edit the participant list, see Adding Participants, Editing Participants or Removing Participants.

Manage Groups

Groups are subsets of participants for a given worksite. Groups are not preloaded with official course data, and can therefore be created by the instructor. Groups are useful to organize study groups, project teams, and other non-official subsets of site participants.

CLEW has two tools to manage the creation, editing and assigning of site members. Manage Groups is found within the Site Editor tool, and enables group formation and assignment of site members. Also, it has an "Auto Groups" feature based on roles within the site. Sections also has group management function, but it more carefully controls the assignment of site members, as a member can only be in one type of group at time, and the list displaying those assigned or unassigned is automatically maintained, thus making it easier to not "miss" assigning a member. Additionally, it allows TA's to be assigned to groups, where Manage Groups does not have this capacity.

See Manage Groups for more information on this part of the Site Editor tool.

Controlling access to your site

You can unpublish your site temporarily, which makes it unavailable to site participants while you make changes (e.g., to prepare for the upcoming semester).

You can do this either from Site Editor within the site in question, or from Worksite Setup within My Workspace.

In your site's left menu, click Site Editor.

Alternatively, from the left menu in "My Workspace", click Worksite Setup, check the box next to the site you wish to revise, and then click Edit.

Note: Although you can check multiple boxes, you can only edit information about one site at a time.

Click Manage Access.
Under "Site Status", choose whether or not to publish your site.
Under "Global Access", you are not allowed to adjust these settings. If you have a custom situation, contact the LMS Administrator at clew@uwindsor.ca.
Click Update.

Import from Site

For any course or project site you create, you can import instructor-generated content (e.g., announcements, assignments, tool settings) from one or more other sites you own. Submitted material, such as completed assignments, forum postings, or grades, cannot be imported using the following methods; you must download and save such material manually. See the Import from Site article for further details and instructions.

Considerations

Although you can check multiple boxes, you can only edit information about one site at a time.
The Content Viewer tool is no longer available for you to add or remove from your site through the Site Editor – Edit Tools option but it can still be added and removed from your site.
- To add or remove the "Content Viewer" tool from your site, send an email including your name and course number to clew@uwindsor.ca.
Add only those tools you know how to use in published (active) course or project sites. Some tools may require configuration or set up prior to functioning as expected (for example, the Quizzes & Tests tool). Try new tools in an unpublished site or a Sandbox individual training site. Request a Sandbox if you don't already have one, by emailing clew@uwindsor.ca. This is a site that when you look at its title, will end with SB CLEW, e.g. 99-XX-XXX-SB CLEW.

Permissions and Roles

To complete the procedures in this article, you must be assigned a role having the necessary permissions. This often excludes Students and TAs by default. To determine your role and accompanying permissions, follow the directions in Permissions and Roles.

FAQ – Site Editor

How do I . . .?

Add tools to my site?

You can quickly and easily add CLEW tools to your site using the Site Editor tool.

In your CLEW site, select “Site Editor” on the left-hand menu.
On the grey “Site Editor” menu bar, select Edit Tools.
Select the check box beside the tool(s) you want to add to your site. A check mark will appear in the box.
Select the Continue button at the bottom of the page. You will see a confirmation screen.
Select the Finish button at the bottom of the page to add the tool(s).

Update my course roster?

Your CLEW Course site should automatically be updated with student adds and drops but if you notice that there is a difference between the SIS class list and your CLEW Roster list, you can quickly refresh and ensure your CLEW course site reflects the most recent adds and drops.

Here's how:

Visit your course site.
Click on Site Editor on the left hand menu. When the “Site Editor” opens, you will see a list of users (students) that are members of your site.
Scroll down to the bottom of this list and click the button labelled Update Participants.

Your site will now reflects the latest adds and drops.

Add TAs/GAs or other assistants to my site?