Site Editor

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Contents

Overview

The Site Editor tool enables you to edit your site’s description and information, add and remove tools in your site, and manage the membership, roles, and groups of your site. Most of the functions available in Site Editor (Edit Tools, which allows you to add and remove tools from your site, Manage Groups, Add Participants and Import from Site) are described in separate articles. Manage Access is a function used by the CLEW Administrator. Should you need to perform this function, please contact the CLEW Administrator at clew@uwindsor.ca.

The Site Editor tool is only accessible to instructors, co-instructors, site owners, lead teaching assistants, and departmental support; students cannot see Site Editor.

The functions of the Site Editor tool are also available through the Worksite Setup tool, which is available on the left menu when you are in My Workspace.

Get Started with Site Editor Tool

To get started, click "Site Editor" in the left menu. If you don’t see it in the menu, contact the CLEW Administrator at clew@uwindsor.ca.

On the Site Editor home page, you will see some information about your CLEW site near the top of the page, a list of participants in your site, and descriptions of the roles assigned to participants at the bottom of the page.

Edit Site Information

Note: Your Site Information Display box may be configured to embed a web page instead of your site description, by using the text editor options, but you will need to be familiar with using HTML. Access a html editor by clicking Source.

Adding, removing, reordering, renaming, or hiding tools

Anyone can add, edit, remove, or reorder the tools in the left menu of his or her My Workspace. If you have a role with the necessary permissions, you can perform all of these actions for the left menu of a course, project, or portfolio site, or hide tools from users with restricted permissions.

NEW292.jpg The Page Order tool can change the name of what appears in the left menu, and re-order their appearance.

To change tools in any type of site, including My Workspace, you can choose between the Edit Tools feature and the Page Order feature, depending on what you want to do:

Using Edit Tools

  1. From your site's left menu click Site Editor. Alternatively, from the left menu in My Workspace, click Worksite Setup check the box next to the site you wish to revise, and then click Edit.
    Note: Although you can check multiple boxes, you can only edit information about one site at a time.
    Note: To modify tools in My Workspace, you must check the box for My Workspace.
  2. Click Edit Tools.
  3. To add a tool, check the box next to the appropriate tool name; you can select more than one at a time.
    To remove a tool, uncheck the box next to the appropriate tool name.
  4. Click Continue.
  5. If you're adding any of the following tools, the Customize Tools screen will ask you to provide additional information. If you're not adding one of the tools below, skip to the next step. For the following tools, these tasks are possible:
    • Email Archive: Create or modify your site email address
    • News: Add or modify news feed titles and web addresses (URLs); titles will appear in your left menu
    • Web Content: Add or modify titles and web addresses (URLs); titles will appear in your left menu. When you're finished, click Continue.
  6. On the confirmation screen, you will see a list of your site's tools and any changes you've made. If the list is accurate, clickFinish To edit your changes, click Back, or click Cancel to exit without saving your changes.

Site Mailing List, News or Web Content Features

For the following tools, these tasks are possible:

Your new tools will appear in the left menu. To change the order of the tools, use Using Page Order.

Using Page Order

  1. From your site's left menu , click Site Editor
    Alternatively, from the left menu in My Workspace, click Worksite Setup check the box next to the site you wish to revise, and then click 'Edit
    Note: Although you can check multiple boxes, you can only edit information about one site at a time.
    Note: To modify tools in My Workspace, you must check the box for My Workspace.
  2. At the top of the page, click Page Order
  3. You can do the following:
    • To add a tool, at the top of the page, click Add page(s) to your site. Check the box for each tool you want to add, and then click Add selected tools.
    • To remove a tool, click the delete icon.
    • To reorder tools, click and drag the different tools until they are in the order you want. (For example, you may want to move the most important tools to the top of the list so participants are more likely to find them.)
    • To edit the name of a tool, click the edit iconEdit Icon.
    • To hide a tool from normal users, click the light bulb.
  4. Click Save to save your changes.

Add Participants

Most students will be added automatically when you click the LAUNCH THIS SITE found on unpublished sites in the upper left menu.

LAUNCH THIS SITE link
LAUNCH THIS SITE link

Add TAs/GAs or other assistants to my site

How do I add a TA to a course site?

On the course site,

  1. Click Site Editor in the left menu.
  2. Click Add Participants in the grey menu along the top of the frame.
  3. Type in your TA’s UWin ID - the part BEFORE the @uwindsor.ca part of their email address into the box.
    • If you wish to add more than one participant, enter each username on a separate line.
    • For participants without official UWin ID's who need to have a Friend account to be able to be added, enter their full email addresses, one per line.
  4. Click Continue
  5. Select Teaching Assistant by clicking the radio button beside Teaching Assistant, or other role you feel is appropriate. See the article about Permissions and Roles for further information. If you're assigning different roles to participants, use the drop-down list next to each name to select the appropriate role. If you're assigning the same role to all the participants you're adding, use the radio buttons to select the appropriate role.
  6. Click Continue
  7. Click Send Now (to notify your TA that you've added him/her)
  8. Click Continue
  9. Click Finish.

This will give your TA/Ga or other assistant the same access to the site as your students. If you would like your TA to have the same access and permissions as you, as an instructor, do, select "Lead Teaching Assistant" instead of "Teaching Assistant" in step 5.

Add students to my site

Ordinarily, courses where students register through the SIS will auto-populate into your site and be visible in the Roster tool once the site is launched. You should not normally need to add or delete students registered in your course.

Occasionally, you may have a situation where you may need to manually add a student. To do so, follow the procedures listed above, but select "Student" for the role. You may want to contact the LMS Administrator at clew@uwindsor.ca prior to doing this to confirm that this might be necessary for your site.

Editing or Removing Participants

Editing Participant Roles or Status

Removing Participants

View Participants in Site Editor

In a course site or project site, when you click Site Editor in the left menu, you will see a participant list if you have the appropriate permissions. The list contains names and usernames and may contain a user's class, section, ID, credits, role, and status.

To edit the participant list, see Adding Participants, Editing Participants or Removing Participants.

Manage Groups

Groups are subsets of participants for a given worksite. Groups are not preloaded with official course data, and can therefore be created by the instructor. Groups are useful to organize study groups, project teams, and other non-official subsets of site participants.

CLEW has two tools to manage the creation, editing and assigning of site members. Manage Groups is found within the Site Editor tool, and enables group formation and assignment of site members. Also, it has an "Auto Groups" feature based on roles within the site. Sections also has group management function, but it more carefully controls the assignment of site members, as a member can only be in one type of group at time, and the list displaying those assigned or unassigned is automatically maintained, thus making it easier to not "miss" assigning a member. Additionally, it allows TA's to be assigned to groups, where Manage Groups does not have this capacity.

See Manage Groups for more information on this part of the Site Editor tool.

Link to Parent Site

NEW292.jpg Users can see navigation hints and breadcrumb navigation showing site links between a parent site and current site.

Through the Link to Parent Site feature, you can create a link between two or more sites so that participants in all of the sites can easily navigate back and forth.

The parent site is the main, primary, or hub site of a group of sites. Links to the child sites will be located below the menubar. Clicking these links will take the user to that specific site.

A child site can only be linked to one parent site. Once a site is linked to a parent site, a navigation breadcrumb will appear above the menubar. Clicking the parent site's title will take the user to that site.

When you link a site to a parent site, it does not copy any materials, participants, or settings between the sites. If you want the same users to access all of the linked sites, you must verify or add the same participants or rosters to all of the linked sites.

Adding a Link to a Parent Site

Note: Although you can check multiple boxes, you can only edit information about one site at a time.

Removing a Link to a Parent Site

Note: Although you can check multiple boxes, you can only edit information about one site at a time.

External Tools

This function is not enabled at this time.

Controlling access to your site

You can unpublish your site temporarily, which makes it unavailable to site participants while you make changes (e.g., to prepare for the upcoming semester).

You can do this either from Site Editor within the site in question, or from Worksite Setup within My Workspace.

Alternatively, from the left menu in "My Workspace", click Worksite Setup, check the box next to the site you wish to revise, and then click Edit.

Note: Although you can check multiple boxes, you can only edit information about one site at a time.

Import from Site

For any course or project site you create, you can import instructor-generated content (e.g., announcements, assignments, tool settings) from one or more other sites you own. Submitted material, such as completed assignments, forum postings, or grades, cannot be imported using the following methods; you must download and save such material manually. See the Import from Site article for further details and instructions.

Considerations


Review roles and permissions.png

Permissions and Roles

To complete the procedures in this article, you must be assigned a role having the necessary permissions. This often excludes Students and TAs by default. To determine your role and accompanying permissions, follow the directions in Permissions and Roles.

FAQ – Site Editor

How do I . . .?

Add tools to my site?

You can quickly and easily add CLEW tools to your site using the Site Editor tool.

  1. In your CLEW site, select Site Editor on the left-hand menu.
  2. On the grey “Site Editor” menu bar, select Edit Tools.
  3. Select the check box beside the tool(s) you want to add to your site. A check mark will appear in the box.
  4. Select the Continue button at the bottom of the page. You will see a confirmation screen.
  5. Select the Finish button at the bottom of the page to add the tool(s).

Update my course roster?

Your CLEW Course site should automatically be updated with student adds and drops but if you notice that there is a difference between the SIS class list and your CLEW Roster list, you can quickly refresh and ensure your CLEW course site reflects the most recent adds and drops.

Here's how:

  1. Visit your course site.
  2. Click on Site Editor on the left hand menu. When the “Site Editor” opens, you will see a list of users (students) that are members of your site.
  3. Scroll down to the bottom of this list and click the button labelled Update Participants.

Your site will now reflect the latest additions and withdrawals from your site

Add TAs/GAs or other assistants to my site?

On the course site,

  1. Click Site Editor in the left menu.
  2. Click Add Participants in the grey menu along the top of the frame.
  3. Type in your TA’s UWin ID - the part BEFORE the @uwindsor.ca part of their email address into the box.
  4. Click Continue
  5. Select Teaching Assistant by clicking the radio button beside Teaching Assistant, or other role you feel is appropriate. See the article about Permissions and Roles for further information.
  6. Click Continue
  7. Click Send Now (to notify your TA that you've added him/her)
  8. Click Continue
  9. Click Finish.


This will give your TA/GA or other assistant the same access to the site as your students. If you would like your TA to have the same access and permissions as you, as an instructor, do, select "Lead Teaching Assistant" instead of "Teaching Assistant" in step 5.

Add students/participants to my site?

Ordinarily, courses where students register through the SIS will auto-populate into your site and be visible in the Roster tool once the site is launched. You should not normally need to add or delete students registered in your course.

Occasionally, you may have a situation where you may need to manually add a student. To do so, follow the procedures listed above, but select "Student" for the role. You may want to contact the LMS Administrator at clew@uwindsor.ca prior to doing this to confirm that this might be necessary for your site.

Related Articles



This article is based on the equivalent Sakai help article created by Indiana University found at: http://kb.iu.edu/data/arcr.html.
Additional sources of content include Brock University's Sakai / Isaak Wiki and the University of Florida Sakai / e-Learning Documentation with thanks and appreciation for the collaboration.

All respective sources used are under a free-for-reuse license and additional permission has been obtained.

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Other articles about Sakai tools and how instructors can use them:

Core Tools: Announcements | Assignments | Email | Forums | Gradebook | Quizzes & Tests II | Resources | Site Editor | Syllabus

More Tools: Polls | Chat | Drop Box | Home | Discussions | News | Feedback | Sections | Lessons | Site Stats | Web Content | Wiki

Related articles: How to add tools to CLEW | Using the Text Editor | Manage Groups | Permissions and Roles | Contact the CTL for help

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We are constantly trying to improve the information in this Wiki.
If you notice any errors or omissions with this material, please advise the LMS Team or submit a Service Request at http://www.uwindsor.ca/bbhelp.

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