Site Stats

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The Site Stats tool allows authorized users (e.g. Instructors, TA-graders) to view site usage statistics.

Contents

Site Stats: Overview

The Site Stats tool allows authorized users to view site usage statistics. Statistics can be accessed by clicking Site Stats in the Site Management section of the left menu on the CLEW course or project site, and then clicking Overview. This presents a quick overview of the site's usage statistics (for Visits, Activity, and Resources). Detailed reports can be customized and generated from the "Reports" page.
Overview - Summary of Site Statistics

Key Concepts

Things to Consider

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Permissions and Roles

To complete the procedures in this article, you must be assigned a role having the necessary permissions. This often excludes Students and TAs by default. To determine your role and accompanying permissions, follow the directions in Permissions and Roles.

Site Stats: Overview - Summary Statistics

Overview: Summary of Site Visits

Usage Statistics - Visits Overview

The following information is displayed for "Visits" on the Site Stats Overview page:

NEW292.jpg Average presence time per visit: Average time a user stays present on the site, per visit.

Some considerations:

Overview: Summary of Site Activity

Usage Statistics - Activity Overview

The following information is displayed for "Activity" on the Site Stats Overview page:

Clicking on the Show more link will present a chart and table for a quick view of activity statistics. Some considerations:

Overview: Summary of Resource Activity

Usage Statistics - Resource Activity Overview

The following information is displayed for "Resources" on the Site Stats Overview page:

Clicking on the Show more link will present a chart and table for a quick view of resource activity statistics. Some considerations:

Site Stats: Reports

View Site Stats Reports

Detailed "Site Stats Reports" can be accessed in several ways after clicking on Site Stats in the left menu:

  1. From the "Overview" page:
    1. Click on Show More for "Visits", "Activity", or "Resources".
      • Click on View complete report.
      • Select Tab (e.g., "By Date", "By User", "By Tool") to filter the statistics in the report
    2. For reports about the specific details listed on the "Overview" page, click on the text below the numbers shown in the "Overview" summary (e.g., click on Members who have visited site).
  1. From the "Reports" page:
    • Click on the Reports link in "Site Stats"
    • From the "Reports" page, click on the title of the report (e.g., click on Most accessed files).
Usage Statistics - Reports page

Adding/Editing a Site Stats Report

Included in 2.7.X upgrade -More options available in Site Stats for configuring a site usage report


  1. Click on the Reports link.
  2. Click Add under "My Reports" to create a new report (or Edit below a report's title) to edit an existing report's characteristics).
  3. The report editing page will be presented. Configure the report to match your needs. A description of the options available follows:
Create Site Usage Report





Duplicating a Site Stats Report

Any report listed on the "Reports" page can be duplicated (i.e., private reports defined by the user listed under "My Reports" and the predefined reports listed under "Reports"):

  1. From "Site Stats", click on Reports; this page lists private and predefined reports.
  2. Click Duplicate below the title of the report that you want to duplicate; a copy of the report will be created in the section "My Reports" with the title "Copy of [report title]".
  3. Click the Title of the report to view the report
  4. Click Edit under the title of the duplicated report to adjust the settings for the report (e.g., "Title", "What?", "When?", "Who?", and "How?". See "Adding/Editing a report" in Site Stats for information about configuring a Site Stats report).

Deleting a Site Stats Report

  1. From "Site Stats", click on Reports; this page lists all private and predefined reports.
  2. Click Delete below a report's title.
  3. Click Ok on the dialogue box to confirm deletion of the report. The report will be deleted and the title removed from the "Reports" page.

Printing a Site Stats Report

After accessing an existing report from the lists on the "Reports" page, the report can be printed or exported to file. (See "View Site Stats Reports" in Site Stats for instruction on how to access reports.)

  1. Click Printable version at the top of the report; a print-ready version of the report will be presented in a new window.
  2. Click Send to printer to print the report. (Your computer's printer dialogue window will open; select printer, page range, number of copies, etc. before printing).

Exporting a Site Stats Report to a File

After accessing an existing report from the lists on the "Reports" page, the report can be printed or exported to file. (See "View Site Stats Reports" in Site Stats for instruction on how to access reports.)

  1. Click Export-> at the bottom of the report; three additional buttons will appear ("Export XLS", "Export CSV", and "Export PDF"). Clicking on:
    • "Export XLS" will export the report as a Microsoft Excel file.
    • "Export CSV" will export the report as a Comma Separated Values file.
    • "Export PDF" will export the report as a Portable Document Format file.
  2. Click on the appropriate Export [file format] button (e.g. Export XLS).
    1. A "File Download" dialogue box will open; click Open to open the file with the appropriate application (e.g. Microsoft Excel for an "XLS" file).
    2. Click Save to save the file on your computer. A "Save as" dialogue box will open. Choose a location and file name for your exported report.
    3. Click Cancel to cancel the file export.
  3. Click Back to return to the Site Stats "Reports" page.


Edit Preferences for Site Stats

Preferences for the "Site Stats" tool can be customized by clicking on Site Stats in the left menu of the CLEW site and clicking on Preferences in the top menu. Options that can be customized include "General options", "Chart presentation options", and "Activity definition" (tools/events included as 'activity').

Usage Statistics - Preferences

General Options

Chart presentation options

Activity definition

This option allows the user to select the tools and events that will count as "Activity" on the Site Stats "Overview" page. Some considerations:

Editing Preferences

  1. Check/uncheck the box Only list tools available in this site under general options to filter the tools presented when configuring a report.
  2. Adjust chart presentation. Check/uncheck the box Display item labels on bar charts and select a transparency level from 10% to 100% using the dropdown menu for Charts alpha-transparency.
  3. Adjust the definition of 'activity' by selecting tools and tool-related events to be counted as activity. Check/Uncheck the box All tools.
  4. If only activity related to specific tools or events is to be assessed, then make sure that the box All tools is unselected by clicking the box to remove the checkmark.
  5. A dropdown menu listing all of the CLEW tools will appear below "All tools". Each CLEW tool can be expanded; click on the + box next to the tool's name to show events related to use of that tool.
  6. Select/unselect tools and tool-related events by clicking the boxes next to the tool's name and the appropriate related events (e.g. click the tool Assignments and the related event Assignment submission; make sure that other "Assignment"-related events are unselected if they should not be counted as 'Activity').
  7. Click Update at the bottom of the "Preferences" page to save these options or click Cancel if you do not want to make changes.

Related Articles

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Articles that also relate to the Category:Site Stats:



This article is based on the equivalent Sakai help article created by Indiana University found at: http://kb.iu.edu/data/arcr.html.
Additional sources of content include Brock University's Sakai / Isaak Wiki and the University of Florida Sakai / e-Learning Documentation with thanks and appreciation for the collaboration.

All respective sources used are under a free-for-reuse license and additional permission has been obtained.

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Other articles about Sakai tools and how instructors can use them:

Core Tools: Announcements | Assignments | Email | Forums | Gradebook | Quizzes & Tests II | Resources | Site Editor | Syllabus

More Tools: Polls | Chat | Drop Box | Home | Discussions | News | Feedback | Sections | Lessons | Site Stats | Web Content | Wiki

Related articles: How to add tools to CLEW | Using the Text Editor | Manage Groups | Permissions and Roles | Contact the CTL for help

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We are constantly trying to improve the information in this Wiki.
If you notice any errors or omissions with this material, please advise the LMS Team or submit a Service Request at http://www.uwindsor.ca/bbhelp.

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