Changes to Inline Grading-Effective January 2018
Blackboard Learn has an online document viewer with inline annotation tools for the Assignments tool provided by a company called Crocodocs. This tool and service has been purchased by a company called New Box View. As a result, Crocodocs is no longer available after January 15, 2018. Inline grading will continue to work in your courses after January 15th, 2018. The switch to the new tool in Assignments occurred during the first week of January. This change will only affect users of the inline grading feature in Assignments (click link to see image of where tool is affected)
Please note, we had no choice to continue with Crocodocs. Blackboard is aware of the impact this has made to the community.
With this change comes some more desirable features, and the loss of a few cherished options.
Wins The benefits of this new tool and upgrade includes:
- Expanded support for file types and fonts.
- The LMS Team completed an upgrade to Blackboard installed on December 22, 2017 which provided several fixes and security improvements.
Losses There has been a loss of some functionality such as:
- free-hand drawing,
- strikeout through text, and
- printing out an annotated document.
Using the new Box product does not impact using course's rubrics or rubric data. You are still be able to use the same rubrics within the inline grading interface alongside the New Box View service.
Assignments that were marked with the old interface will have any annotations that had been made during marking burned in and those existing annotations will no longer be editable. Additional annotations can be made over the top of these old assignments if required.
New and existing assignments will then use the new document viewer and online marking interface. Below, more of the features are detailed:
Instructors and Roles with Grading Privileges
- Can not edit or remove existing Crocodoc annotations in New Box View as the annotations are “burned” into a PDF during migration.
- Can add or edit New Box View annotations after a grade is assigned. However, when delegated grading is enabled, only instructors can add or edit annotations in New Box View after grades are assigned.
Delegated Grading is Enabled and No Grades are Assigned
- Graders who aren’t allowed to view other graders’ annotations, won’t see any annotations—even their own—after the migration to New Box View. Graders see students’ original documents. The “hidden annotations” are necessary because graders shouldn’t see other grader or instructor annotations that existed before the migration.
Delegated Grading is Enabled and Grades are Assigned
- After grades are assigned in your course, graders can view all annotations made in Crocodoc and New Box View.
- Students may be able to see all annotations based on the Provisional Grades setting within the Delegated Grading capabilities.
|Functions and Details||Crocodoc||New Box View|
|File types for annotations||PDF, PPT, PPTX, XLS, XLSX, DOC, and DOCX||Over 100 different file types|
|Videos and images displayed||No||Yes (Videos cannot be commented on)|
|Annotation types||Text- and point-based comments, highlighting, and drawing||Point-based comments and highlighting|
|Download||You can download a copy of a student file with the option to download in the original format or in a PDF version that includes the annotations||You can download a copy of a student file, but annotations made in Box won’t appear. Legacy annotations made in Crocodocs will still appear in the download.|
|Students||Can’t add annotations to documents||Can’t add annotations to documents|
- 1 Frequently Asked Questions - Crocodocs to New Box View
- 1.1 What is "inline grading" anyway?
- 1.2 What other effective ways are available to comments on a student assignment if I don't want to use Box View?
- 1.3 Who is affected by the change?
- 1.4 When will this happen?
- 1.5 Does this affect using the SafeAssign (Plagiarism Detection tool)?
- 1.6 Does this change affect using Rubrics in any way?
- 1.7 What happens to all of my work using Crocodocs (Inline_Annotations)?
- 1.8 How will the transition to New Box View affect inline grading in Bb Grader?
- 1.9 Why are we doing this now?
- 1.10 Who can I contact with questions?
- 2 Potential Issues Using New Box View
Frequently Asked Questions - Crocodocs to New Box View
What is "inline grading" anyway?
Inline Grading is the ability to use a web browser to add annotations such as comments or highlighting a block of text on a student assignment attempts on Blackboard.
What other effective ways are available to comments on a student assignment if I don't want to use Box View?
This short video by ConnSCU Ed Tech Training on Download and Annotate Assignment File Submissions details in just over 5 minutes, how to utilize the download all assignments feature in the Full Grade Centre and use the MS Word Track changes to annotate a student document (MS Word) and then upload back to the assignments tool, so a student can see inline comments.
Who is affected by the change?
The change to New Box View only affected instructors who used the Crocodocs (inline grading) feature in Blackboard only. If instructors enter feedback into the "Feedback for Learners" box in the Assignment grading screen and provide a grade only, the change to the Box will not affect your previous work.
When will this happen?
The change to New Box View occurred during the first week of January 2018, so we ddidn't interrupt grading occurring for the Fall 2017 semester.
Does this affect using the SafeAssign (Plagiarism Detection tool)?
No. Using SafeAssign and accessing Originality reports are not impacted by the change to New Box View.
Does this change affect using Rubrics in any way?
The transition won’t impact using Blackboard Learn's rubrics or rubric data. Instructors will be able to use the same rubrics within the inline grading interface alongside the New Box View service. Rubrics are a separate feature that doesn’t share code with the Crocodoc or New Box View service.
What happens to all of my work using Crocodocs (Inline_Annotations)?
Annotations made in Crocodoc will not be editable after migration to New Box View – they are burned into the document. This applied to any existing annotation on a submission in Crocodoc – regardless of whether the assignment had been released to students or not. The databases that contain student-submitted data and documents won’t be deleted or destroyed. The data will still be available for migrations that occur after the end-of-life date (Jan 15, 2018), as well as for critical situations such as grade challenges. The Crocodoc service will display a “Service Unavailable” message to users after this date. Blackboard is working with Box to define a long-term strategy for the decommission of Crocodoc servers permanently.
How will the transition to New Box View affect inline grading in Bb Grader?
Inline grading in the Bb Grader app will result in an error when accessing documents for the first time. Subsequent viewing will properly render the document. Users can work around this issue by closing and then reloading the Bb Grader app. Simply double tap the home button, swipe on Bb Grader to force close it, re-open Bb Grader, and open the submission.
Why are we doing this now?
We had no choice in the matter, and normally, would not implement a change like this during the academic year. Box has purchased Crocodocs and as such, Crocodocs has been deprecated (taken out of service) as of January 15, 2018. More on the acquisition in this article detailing the change.
Who can I contact with questions?
You can contact the LMS Team by emailing firstname.lastname@example.org or log in and submit a Service Request through the TeamDynamix system at http://www.uwindsor.ca/bbhelp detailing any problems or questions you may have.
Potential Issues Using New Box View
Annotated PDF Files not available to print or download
Following the transition to New Box View, new annotations and comments cannot be downloaded for viewing offline. Screenshots of annotations can be taken, but because the annotations only appear when one hovers their mouse over the correct area, it is only possible to screenshot one annotation at a time. Using a third-party tool to do annotations, such as MS Word and track changes, will enable users to download a file if that is needed. This can be attached in the Feedback to Learner section, vs using the inline annotations. It will, however, still be possible to download the original submissions.
Highlight feature when using Internet Explorer
The highlight icon does not appear when more than one word is selected. Further, then one word is selected and the user highlights that word, then a different word is highlighted.
Enable Third Party Cookies To View
In order to view the annotation interface, it is necessary to enable third-party cookies within your browser.
- Chrome instructions
- Firefox instructions
- Safari instructions
- Internet Explorer has several issues with Blackboard and is not a recommended browser. Further, Internet Explorer users have found that they have experienced issues with unreliable and unpredictable highlighting functionality.
Line Breaks not Preserved in Annotations
When users make a comment with several line returns (carriage returns), they do not remain in the comment box. The text appears as one long sentence instead. Users are reminded of this absence of functionality so they can prepare comments accordingly.
- Adaptive Release
- Allowing Additional Attempts
- Assignments-Anonymous Grading
- Assignments-Delegated Grading