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Revision as of 18:07, 18 June 2020 by Khairas1 (Talk | contribs) (Option 2) Editing Transcripts using the Caption File)

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The University of Windsor has created a system called uView to help you upload, convert and stream videos to be used within Blackboard or other university Web sites.

Go to the uView Web site To find out how to access and use View, please visit the TeamDynamix article 24151 with all relevant details.


Copyright permission is vital to this process. You should not upload or convert any material that you do not have permission to use. For more information on copyright, please see the copyright support Web site hosted by the Leddy Library.

Once you have determined that you have the appropriate permission to use the video(s), the following instructions will get you started on adding videos to your Blackboard site.

Sharing your videos

Sharing by URL

The easiest way to share your video is simply to share the URL for the video. We offer two URLs for the video:

  1. the public viewing URL can be viewed by anyone who has the link; no login is required.
  2. the login-required URL requires the viewer to log in with a UWin ID and password.

Which one you choose is up to you; but typically, the public-viewing URL is the appropriate choice.

You can share this URL by creating a link in your Web site to it (see Adding videos to Blackboard below) or even by emailing it to someone: simply paste the URL into your email message.

Sharing by embedding

You can also embed your video into a Web page. The video plays in the context of the page; the viewer doesn't have to leave your Web site to view the video. In Blackboard, this HTML embedding option is visible from the Content Editor, when selecting the HTML button on the third row of features.

Advanced Option with Embedding
If you are comfortable with HTML code, you can even embed a viewer size by using the width and height attribute in the
tag, or an auto-start feature. Not all options need to be specified (width, height, autostart). See the example below for coding.


<div id="vidcat13275" width="600" height="400">
<a href="...">Loading video, please wait...</a>
<script type="text/javascript" src="..."></script>


<div id="vidcat13275" width="600" height="400" autostart="true">
<a href="">Loading video, please wait...</a>
<script type="text/javascript" src="..."></script>

For help with embedding, please contact the uView Team. If you're embedding your video into a Drupal site, please submit a service request to IT Services Web Support.

Adding videos to Blackboard

Copy the link from uView

  1. Visit the "My Videos" page on uView. Find the entry for your video, and click on it.
  2. Look for the public viewing URL. Copy this URL to your clipboard:
    1. Select the text with your mouse, right-click, and choose Copy.
    2. Or, right-click on the "preview" link immediately below the URL, and choose Copy Link Address.
Public Viewing URL screen for video link

Method Blackboard: Paste the link directly to the left-hand tool menu

  1. Ensure Edit mode is ON
  2. Click the "+" to add a menu item
  3. Select the Web Link option
  4. Copy the full link from the public viewing link (described above) and paste the link into the text field for the URL. Provide an appropriate name for the video link
  5. Ensure the link is selected to be Available to Users
  6. Click Submit to complete

Method Blackboard: Add video through text editor

  1. Ensure Edit mode is ON and you are in an editing window with the URL to the video copied (as mentioned above). Navigate to an item with Text Editor such as an Item or Announcement
  2. Locate the Insert/Edit Embedded Media button on the third row of the text editor
  3. Choose HTML5 from type dropdown
  4. Paste in URL in File/URL box. Accept the player settings, and click Submit to complete.
  • Locate and copy video URL
  • Choose Insert/Edit Embedded Media button
  • Choose HTML5 Video type and paste URL into File/URL box


A desktop or online captioning

There are a large variety of programs and online tools to create closed captioned files. To see a list of programs and online tools available, please visit Caption It Yourself.


Some of the positive aspects of using a third-party type of captioning software includes:

  • the ability to provide precise control of caption timing, and
  • the ability to customize the look of the text.


When considering using a desktop or online tool, you may want to consider the following drawbacks:

  • not many of these tools support all operating systems,
  • they can have a steep learning curve, and
  • they support a fairly limited number of video and audio formats, which may require you to convert your video before you are able to caption it.

After creating the caption information you will need to export a timed text XML file, which you will need to open in a text editor. You will need to copy and paste this information into the caption text box within uView.

Captioning service companies

The final option is to use a caption service company who can create a transcript of the video and the caption file. There are a lot of companies who will do this for you but the one we use in the Centre for Teaching and Learning at the University of Windsor is call Automatic Sync Technologies. Their price is under $3 for each minute of video with approximately a $15 dollars minimum charge. This is the best price we have found for educational clients.

Automatic Sync, like many of these companies, have moved their services online. This means that you must submit a smaller file size version of your video, usually less than 1GB, through their web interface. This may require you to transcode your video to get it under the file size restriction. Once they get your video and create the caption file they will either email or make it available to you through their web interface. You will then need to open it in a text editor and copy and paste the information into the uView caption text box.

Another company that some other universities have used is Independent Reporters:


The positive aspects of this process include:

  • you do not have to caption the files yourself,
  • you will likely save time on preparing the captioning,
  • good caption companies have an accuracy of over 98 per cent, and
  • captioned files can be customized to meet your needs.


The downside of using these services is:

  • the cost of having to pay someone to do it for you, and
  • you lose some control with customization.

Captioning a YouTube Video

Add YouTube Video with Mashup Tool
It is easy to embed a YouTube video into your Blackboard site. Use the "Mashups" tool found in the third row of tools within the text editor. From there, you will be prompted to enter search terms to locate a video on YouTube. Find out more details on this tool at the Blackboard article on Adding Social Media.

To caption the video on YouTube, review the step-by-step article on Adding your own subtitles & closed captions.

Captioning a Microsoft Stream Video

Captions can be automatically generated using Microsoft Stream as long as the feature is enabled. To enable the generate automatic captions and transcript feature in Stream, please review the Microsoft article on Automatic Captions in Stream.

Option 1) Editing Transcripts in Microsoft Stream

  1. Select a video and ensure that the transcript is displayed to the right of the video. If the transcript is not shown, select View Settings and then Show Transcript.
  2. Click on the Edit Transcript icon in the top right-hand corner of the transcript box.
  3. Select the segment of text you wish to edit and make any changes directly in the text box. Click on Save and select another segment to continue.
  4. Click on View Transcript, in the location previously displaying Edit Transcript, to exit edit mode once finished.

Option 2) Editing Transcripts using the Caption File

1. To download the caption file, locate the Edit button for your video.

Advanced MS Streams Editing Captions Step1.png

2. Click Download file in the Options section to save and edit the autogenerated file.

Advanced MS Streams Editing Captions Step2.png

3. Open the downloaded file in any Text Editor
  • If you are using a Windows machine, Notepad++ is recommended.
  • If you are using a Mac machine, TextEdit is recommended.
4. Without editing the timings, locate any incorrect text and correct it.


5. To save your new caption file, click Save As and rename your file. Include ".vtt" at the end of the file name. This will ensure that the file is recognizable by Stream.
6. Now that you have a new and accurate file, return to the edit page of your video. In the options area, remove the autogenerated cc file and upload the new file

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