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The University of Windsor has a few systems that can hold and stream videos. Currently, we use UView and MS Stream.


Copyright permission is vital to this process. You should not upload or convert any material that you do not have permission to use. For more information on copyright, please see the copyright support Web site hosted by the Leddy Library.

Once you have determined that you have the appropriate permission to use the video(s), the following instructions will get you started on adding videos to your Blackboard site.

MS Stream

"accessing the MS Stream Embed code"
Image 1 - accessing the MS Stream Embed code - click image to expand
"accessing the HTML button in text editor in Blackboard to share video"
Image 2 - accessing the HTML button in text editor to share video - click image to expand
As part of the Microsoft 365 portal, Microsoft Stream is a video sharing service that is included with our Office 365 license. It is available to all faculty, staff and students at the University of Windsor. Microsoft Stream is a private sharing service that requires a UWin Account, so it is ideal in cases where you only want to share your video content with people at UWindsor, for example lecture records, student projects, or training videos. You can control who (users or groups) have access to the videos that you upload. More about MS Stream in this ITS Knowledge Base article.

Sharing your MS Stream Video in Blackboard

You can embed your video stored in Microsoft Stream to Blackboard in the text editor located throughout Blackboard.
Part 1 - Capture Embed text from MS Stream (Image 1)

  • First, capture the embed code from your MS Stream video by visiting and logging into the Office portal at
  • Then navigate to the Stream app.
  • Click on My Content to view the videos that you have prepared and have access to share.
  • Once you locate your video, click on the Share option.
  • Select the Embed code for that video and copy to your clipboard

Part 2 - Paste the Embed code from part 1 into a text editor in Blackboard (Image 2)

  • Navigate to the location you wish your video to be streamed from in Blackboard e.g. Item, Announcement, etc.
  • Ensure you are editing that option so you see the text editor
  • Locate the third-row containing the HTML button.
  • Select the HTML button which will bring up another editing screen
  • Click that and paste in the Embed code from MS Stream,
  • Click Update to save text, then select Submit to complete.


One in-house system is called uView where you can upload, convert and stream videos to be used within Blackboard or other university Web sites.

Go to the uView Web site To find out how to access and use View, please visit the TeamDynamix article 24151 with all relevant details.

Sharing your UView videos

Sharing by URL

The easiest way to share your video is simply to share the URL for the video. We offer two URLs for the video:

  1. the public viewing URL can be viewed by anyone who has the link; no login is required.
  2. the login-required URL requires the viewer to log in with a UWin ID and password.

Which one you choose is up to you; but typically, the public-viewing URL is the appropriate choice.

You can share this URL by creating a link in your Web site to it (see Adding videos to Blackboard below) or even by emailing it to someone: simply paste the URL into your email message.

Sharing by embedding

You can also embed your video into a Web page. The video plays in the context of the page; the viewer doesn't have to leave your Web site to view the video. In Blackboard, this HTML embedding option is visible from the Content Editor, when selecting the HTML button on the third row of features.

Advanced Option with Embedding

If you are comfortable with HTML code, you can even embed a viewer size by using the width and height attribute in the
tag, or an auto-start feature. Not all options need to be specified (width, height, autostart). See the example below for coding.


<div id="vidcat13275" width="600" height="400">
<a href="...">Loading video, please wait...</a>
<script type="text/javascript" src="..."></script>


<div id="vidcat13275" width="600" height="400" autostart="true">
<a href="">Loading video, please wait...</a>
<script type="text/javascript" src="..."></script>

For help with embedding, please contact the uView Team. If you're embedding your video into a Drupal site, please submit a service request to IT Services Web Support.

Adding UView videos to Blackboard

Copy the link from uView

  1. Visit the "My Videos" page on uView. Find the entry for your video, and click on it.
  2. Look for the public viewing URL. Copy this URL to your clipboard:
    1. Select the text with your mouse, right-click, and choose Copy.
    2. Or, right-click on the "preview" link immediately below the URL, and choose Copy Link Address.
Public Viewing URL screen for video link
Public Viewing URL screen for video link

Method Blackboard: Menu Web Link

  1. Ensure Edit mode is ON
  2. Click the "+" to add a menu item
  3. Select the Web Link option
  4. Copy the full link from the public viewing link (described above) and paste the link into the text field for the URL. Provide an appropriate name for the video link
  5. Ensure the link is selected to be Available to Users
  6. Click Submit to complete

Method Blackboard: Text Editor

  1. Ensure Edit mode is ON and you are in an editing window with the URL to the video copied (as mentioned above). Navigate to an item with Text Editor such as an Item or Announcement
  2. Locate the Insert/Edit Embedded Media button on the third row of the text editor
  3. Choose HTML5 from type dropdown
  4. Paste in URL in File/URL box. Accept the player settings, and click Submit to complete.
"Locate and copy video URL"
"Choose Insert/Edit Embedded Media button"
"Choose HTML5 Video type and paste URL into File/URL box"

uView Caption Tool

  • Note: the uView caption tool is a work in progress, and is not yet ready for public use. We are continuing to develop the tool. Please email if you have specific questions about its availability. In uView, you can upload a caption file, and it will be automatically associated with your video.

Description: uView Caption Tool is an integrated system that allows the person uploading a video to create and add captions to their videos from within the uView system. Since it runs in your browser, you will not have to install additional software on your computer.

Captioning Videos

You can provide captions for your videos by providing a caption file after the video has been encoded. A caption file contains all of the captions for your video, along with their timings. It has a very specific format; if you open a caption file in a text editor, it will look something like this:

"XML code generated to embed a video"
XML code generated to embed a video - click image to expand

There are three main ways to generate a closed-caption file:

  1. Do it yourself using a desktop or online captioning tool
  2. A captioning service company (outsource).
  3. Automated captioning that exists within the video streaming tool e.g. YouTube, MS Stream, YuJa

Using automated captioning that exists within the streaming tool

Automated captioning in various applications such as YouTube or MS Stream can save a lot of time preparing the file but it still isn't 100% accurate. Please review and edit the transcript that becomes available after you have uploaded your files to ensure accuracy of materials. This is especially important for discipline related jargon or terms, if you have more than one speaker, there is background noise, or if speaker dialects may cause errors. Further, there isn't descriptive audio autogenerated for the video activity that isn't narrated that may add to the comprehension of the video. You may have to add that afterwards so the viewer understands better. Please visit the article from Berkely on audio description for more information.

MS Stream Captioning

Please visit the information about captioning from MS Stream in the Add Subtitles and Captions in MS Stream article for more details and instructions.

YouTube Captioning

YouTube also provides auto-captioning. For details on how to edit and troubleshoot YouTube's captioning and sub-titles option visit Google's support page on the YouTube Studio feature.

Do it yourself or use a desktop or online captioning

There are a large variety of programs and online tools to create closed-captioned files. To see a list of programs and online tools available, please visit Caption It Yourself.


Overall the do it yourself method is a good choice for those users who:

  • do not have a budget for closed captioning,
  • don't mind spending the time to do the captioning themselves, and
  • are not looking to customize the look of the captioned text.

Some of the positive aspects of using a third-party type of captioning software include:

  • the ability to provide precise control of caption timing, and
  • the ability to customize the look of the text.


Things to consider with the do it yourself approach include:

  • can take your time to do properly, and
  • captioning cannot be customized.

When considering using a desktop or online tool, you may want to consider the following drawbacks:

  • not many of these tools support all operating systems,
  • they can have a steep learning curve, and
  • they support a fairly limited number of video and audio formats, which may require you to convert your video before you are able to caption it.

After creating the caption information you will need to export a timed text XML file, which you will need to open in a text editor. You will need to copy and paste this information into the caption text box within uView.

Captioning Service Companies

The next option is to use a caption service company who can create a transcript of the video and the caption file. There are a lot of companies who will do this for you but the one used in the past at the University of Windsor is called Automatic Sync Technologies. Their price is under $3 for each minute of video with approximately a $15 dollars minimum charge. This is the best price we have found for educational clients.

Automatic Sync, like many of these companies, has moved their services online. This means that you must submit a smaller file size version of your video, usually less than 1GB, through their web interface. This may require you to transcode your video to get it under the file size restriction. Once they get your video and create the caption file they will either email or make it available to you through their web interface. You will then need to open it in a text editor and copy and paste the information into the uView caption text box.

Another company that some other universities have used is Independent Reporters:


The positive aspects of this process include:

  • you do not have to caption the files yourself,
  • you will likely save time on preparing the captioning,
  • good caption companies have an accuracy of over 98 per cent, and
  • captioned files can be customized to meet your needs.


The downside of using these services is:

  • the cost of having to pay someone to do it for you, and
  • you lose some control with customization.

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